September 26, 2022

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What are the five benefits of a tablet-based meeting room booking system?

4 min read
What are the five benefits of a tablet-based meeting room booking system?

Here are five reasons tablets are an integral part of any room reservation system and how companies can utilise them efficiently.

Companies are using meeting room reservation software to organise their workplaces. By creating a system of record and order, software also fosters better collaboration between employees. Nonetheless, software alone isn’t enough. An employee’s engagement in your workplace’s meeting room reservation system begins with a tablet.

Tablets outside major meeting rooms remind employees to book meetings and use workspaces appropriately. The use of tablets also serves as a bridge between the digital booking system and the physical workspace. We take a look at five reasons why tablets are a vital part of any room reservation system and how companies can utilise them to the fullest extent possible.

1. Booking tablets is easy

The majority of people find tablets intuitive in the age of smartphones and touch screens. By tapping, swiping, and pinching, they can access features not available on static booking screens. The familiarity encourages employees not only to use tablet room booking software systems, but also to use them correctly. Guests will feel comfortable reserving rooms, checking upcoming reservations, and even sending invitations.

2. Booking tablets becomes habitual

Room scheduling software is more likely to become part of employees’ routines the more comfortable they become with it. Since tablets are intuitive, there is no fear of using the software, so good habits can be formed.

 They become comfortable with tablet booking as they become more attuned to it. Through booking software, facility managers have accurate insight into the utilization of space and promote a smooth-running workplace. Based on a clear understanding of space usage habits, this translates to improved workplace design.

3. Stationary vs. mobile usage

Tablet computers do not have to be stationary, even though they are often installed outside of their rooms. They are mobile by nature. Facility managers have great oversight opportunities with a tablet, regardless of its use.

A tablet, stationed in a room, acts as a gatekeeper. Holly can walk up to the tablet outside the Aristotle room, choose a time, and send invitations by walking up to the tablet. The employees will always be able to find it, as it’s a fixed resource.

For room booking applications, mobile tablets offer another dimension. For instance, consider coworking spaces. To check in, visitors use a tablet kiosk. The facility manager can quickly walk the floor with one of these tablets and check occupied versus unoccupied spaces in real time. Anyone can walk into the coworking space at any time and check in with the updates marked on the tablet.

4. Push notifications and customising

Tables for displaying conference room schedules offer a variety of customization options, including push notifications. This can greatly influence how employees interact with different spaces and in which capacities.

In the Finch Conference Room, there could be a leak, for example. The facility manager can send a message saying “This room is unavailable” to the room’s booking tablet so that no one can book it. “We apologise for the inconvenience.” Employees may also make notifications about maintenance issues using tablets. They are a true two-way communication device.

A facility manager might also customise widgets or display information based on the availability of each room.

 The schedule might be prominently displayed in a 10-person conference room that is often used, while the time and date might be displayed only when tapped on a four-person space that is rarely used.

5. Compatibility with multiple platforms

Employees will be able to utilise its full capabilities right from a tablet if scheduling software runs natively on it. Moreover, tablets can run cloud apps with relative ease, so users’ actions on the tablet can be seamlessly synced with everything from workplace applications to other integrated cloud apps to an Integrated Workplace Management System (IWMS). The tablet is one endpoint of the room reservation ecosystem-often the most used one.

Tablets are more than just screens

A few companies display room information outside of conference rooms on small screens or TVs, but this is not enough. Tables provide a level of functionality that regular screens do not, which is conducive to the above benefits and the ultimate success of a room reservation system. To get employees to use a booking-based system, give them a reason to do so. Give them tablets to use.

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